Personal Assistant

Personal Assistant

Union Assurance is a leading corporate and the fastest growing entity in the Life Insurance industry backed by the strength and stability of John Keells Holdings PLC, one of Sri Lanka’s largest conglomerates. For the 9th consecutive year, the company has received the GPTW certification as a ‘Best Employer Brand,’ and in 2020 was awarded the ‘Global Employer Brand’ by the World HRD Congress.

Key Responsibilities:

Support the executive with administrative tasks to leverage time and enable achievement of business goals
Manage the calendars of the assigned executive with an overall understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of the executive’s time and provides a timely reminder as necessary
Coordinate to organize international and domestic travel arrangements; anticipate and coordinate point-to-point travel and logistics needs, commuting time and ground transportation, passport and visa processing of the stakeholders
Correspond to routine emails, maintain diaries, take dictations, update the client contacts and maintain necessary filing systems
Collaborate with internal and external stakeholders to maintain smooth workflow and ensure general governance of meetings, like all guests receiving the invite and having access to relevant material beforehand etc.
Periodically prepare analytical dashboards with actionable insights
Monitor all payments and prepare monthly billing reports
Assist with tasks like filing, printing, scanning of documents

Qualifications and Experience:

A minimum of two year of work experience as a personal assistant.
A Diploma / Degree from a recognized educational institute or equivalent.
Computer literacy in MS Office packages
Ability to work under minimum supervision.
Fair written and verbal communication skills.
High level of organization and attention to detail.
Comfort with multi-tasking in a deadline-driven environment.
Excellent time management skills

The selected candidate for the above position will be entitled to an attractive remuneration package. Applicants who are interested are encouraged to apply on or before 8th October 2023

Union Assurance PLC

26 Sep 2023

Closing Date: 2023/10/08

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